 |
Systems Support Users
Group Minutes |
|
|
Systems Support Users
Group Minutes |
Present:
Connie Barling, Kathy Beal, Tom Fowles, Shawn Hayes, Eric Hodges (Chair),
Ballard McCleskey, Linda Thomas, Ari Turetzky, Jane Vorhies, Tina Wright, Cheryl
Young
Absent:
Bob Aaron, Shannon Covey, Bill Cummins, Erin Dwyer, Julie Goodlick, Brian
Hamrin, Bart Lytel, Shirley Murphy, Carmen Plummer, Dudley Roach, Donna Simms,
Tim Szerlong
Membership
Deann
Moran has resigned from the University and will not be replaced on the Users
Group, since Julie Goodlick will continue to represent Alumni Services.
Bob Aaron has replaced Daniel Manson, who also left the University.
Exchange/Outlook Implementation
Outlook will be replacing Eudora in order to
provide greater security for campus e-mail.
Users will have the ability to send encrypted messages, and there will be
more protection of address lists, and consistency across campus will be
achieved.
In two years, when the MeetingMaker contract
ends, Outlook may serve as the calendaring system; until that time, Meeting
Maker will continue to be the supported calendar.
Beginning in October, Administrative
Information Systems will serve as the pilot program for the Outlook transition,
which will include one-hour training sessions.
Other departments will move to Outlook in the spring.
User addresses will not change with the advent
of Outlook, i.e., all transition will be transparent to the user.
Outlook will provide the same capability as Eudora and individuals will
be able to use additional aspects of Outlook as they choose.
Training.
One-hour sessions will be provided, as well as wizards that walk users
through applications.
Outlook Web Access.
Will provide excellent web mail.
Nicknames.
CISS will make personal nicknames available by spring, at the latest.
Any e-mail nickname one chooses will work with Outlook.
Security
With the implementation of Outlook, virus
protection measures will occur in two places—at the mail server level and at
the individual computers. McAffee
is still being used because it is available to campus with no fee.
System Support (SS) has not had one virus in a year.
The University has a greater need for security
and will be exploring alternatives, such as 1) hiring a Security Administrator
for campus who would advise how to protect systems and fix infections and 2)
recommendations of a Firewall Committee. The
Firewall Committee will begin meeting next week to look at viruses, hacking,
etc., in search of ways to maintain and improve security.
SS has a part-time security administrator (Turetsky) who will serve as
liaison to the University Security Administrator, if and when that position is
created.
Inventory
Telecommunications will soon inventory computer
ports for verification of locations. SS
will do these surveys for the departments they service.
At the same time, they will install updates, install Right Fax (everyone
will have an account), install remote capabilities, and verify some settings for
targeted users. Members of the
Users Group should check with their units to help determine needs for training. This will be an agenda item for discussion at a future Users
Group meeting.
Active Directory
In October-November, users will be moved to
Active Directory. Advantages
include) a step closer to single sign-on, 2) files and projects may be shared
more easily (i.e., walls are eliminated among campus users), 3) printing may
occur anywhere on campus, and 4) search capabilities will be improved.
Permission for shared folders and security will be administered and
controlled by LAN Coordinators.
Meeting brief prepared by
Cheryl Young
9-20-02